Affiliate Meetings

AFFILIATED ACTIVITIES RULES AND GUIDELINES

Any activity, event, or meeting that is held during the annual CRF Interventional Cardiology Fellows 2024 Course (Fellows 2024) conference that is targeted toward or includes any participants of Fellows 2024 is considered an affiliated activity and must be approved by the Cardiovascular Research Foundation (CRF), the official sponsor of Fellows 2024.

Organizations (commercial companies, not-for-profit groups, government agencies, etc) that wish to hold meetings of any size or nature in any location during Fellows 2024 that are targeted to Fellows 2024 attendees must complete the appropriate applications for activity, be approved, and comply with the guidelines. Affiliated activity guidelines are subject to change.

Access to Fellows 2024 approved promotional opportunities and attendee list is not permitted for promotion of affiliated activities.
One application for each meeting must be completed. Applications with more than one meeting listed will not be accepted and may delay the application process.
The sponsor of the affiliated meeting is liable for any injuries or accidents to people or property while conducting ancillary functions.
Signage for the affiliated activity is only permitted directly outside of the assigned meeting room. Directional signs, advertisements, banners, etc., are not permitted in the hotel lobby or the convention center.
Affiliated activity decisions will be e-mailed approximately 1 week after submission.

To be approved, affiliated activities must:

Support and be consistent with the scientific nature of Fellows 2024
Be directed to Fellows 2024 participants (affiliated activity sponsors and participants must be Fellows 2024 registrants)
Not conflict with or detract from the official Fellows 2024 scientific program (see blacked out times below)
Be approved by CRF

Acceptable activities are:

Scientific Advisory Board Meetings
Scientific Investigator Meetings
Advisory Board Meetings
Committee Meetings
Executive Meetings
Specific Study (Investigator) Meetings
Staff Meetings

In general, the following activities are not permitted during Fellows 2024:

Scientific, educational, speaker-driven symposia or lectures not sponsored by Fellows 2024
Exhibits (commercial company and noncommercial company)
Distribution of any promotional material (eg, fliers, room drops)
Commercial banners

The guidelines are meant to provide guidance for affiliated activity sponsors or hosts. If you have any questions at all about whether your activity would be an affiliated activity requiring approval, contact Mariah Admire at [email protected]

Meeting Blackout Times

Affiliated activities may not be held during the following times (times are subject to change):

Thursday, April 11, 2024 - 8:00 AM-3:00 PM
Friday, April 12, 2024 - 8:00 AM-7:00 PM
Saturday, April 13, 2024 - 8:00 AM-7:00 PM
Sunday, April 14, 2024 - 8:00 AM-12:00 PM

Companies may conduct affiliated meetings at any hotel upon approval of the application. Once approval is granted, the organization must work directly with the hotel/venue to make arrangements pertaining to the proposed meeting. All costs associated with the function (e.g., room rental, food, beverage, audiovisual equipment, and labor) are the responsibility of the affiliated activity sponsor.

Personnel Meetings During Interventional Cardiology Fellows 2024 Hours

Personnel meetings may be held at any time during Fellows 2024 if attendance is limited to that organization’s representatives. Physician attendees are strictly prohibited from participating in these meetings. Violations of Fellows 2024’s Affiliated Activities Rules and Guidelines will be reviewed and sanctions may be applied. Please see the Consequences for Noncompliance section for more information.

Important note: CRF requests that Fellows 2024 faculty not commit to conflicting speaking engagements. Fellows 2024 faculty responsibilities and obligations to the official program take precedence over all others speaking arrangements at the meeting. Fellows 2024 faculty members participating in any such event are subject to having their faculty status revoked including any reimbursement of expenses otherwise authorized.

Consequences for Noncompliance

If an affiliated activity is found to have violated the Guidelines for Affiliated Activities (above), the sponsoring organization, the supporting organization, and the organizer of the meeting may be prohibited from holding an affiliated activity at future CRF conferences, may have their current registration revoked, non-compliance may be subject to fines and damages, and could negatively impact the registration/status/attendance of those attending an unapproved affiliated activity. Fellows 2024 faculty members participating in any such event are subject to having their faculty status revoked including any reimbursement of expenses otherwise authorized.